Planning The Event

Set up

We started planning our event about a month in advance to ensure when we came to the day we would have all the equipment required and we would have enough time to advertise the event.

Roles:

Vigneshwar Paleri –Event Manager

Charlie Roberson – Production Manager

Alan Ng – Marketing Executive

James Anderson – Technical Coordinator

Nathaniel Graham – Programme Coordinator

Budget:

We were given a budget of £100 to cover equipment, hiring venue and advertisement.

Location:

To reduce the costs of hiring out a hall or other venue we decided to try and hold the event at our school. Although this gave us more of the budget to spend on any advertisement such as posters and flyers, using the school as the venue meant that we were restricted to the dates we could hold the event.

Event Format:

The location we were given had a large hall with five rooms coming off it. We decided to base one of the rooms around each of the topics of our Gold Arts Awards with the main hall with general interactive art based reports and photographs of what we had been doing. My room was based around multiplayer gaming. However due to the lack of an internet connection I was unable to do any online gaming, instead I decided to show games such as; Portal 2 and LittleBigPlanet 2 and displayed some reports on the affects of multiplayer gaming. 

Alan designed our fliers and brochures.
This was our greatest dent into our budget.

Advertisement:

We decided to only have a invited audience of friends family and those who had helped us with our gold arts award. This meant that we only needed to advertise to a small group of people. We did this by sending out invites and flyers.