Event Feedback.

Visitors filling out feedback forms.

At the end of the day we asked the visitors to fill out a feedback form and after reading through the forms I have found that the overall feeling of how the day went was positive with the only issue being that the heating was off. In retrospect that would have been something we should have looked into and if I was ever going to do this kind of thing again I would ask the owners of the venue to ensure the heating was on. However apart from this I would call the day a success. 

Overall we got very good feedback.

The Event!!!!

The day had finally arrived. We started to set up at 10:30am to give us plenty of time to deal with any problems or hiccups.

Visitors to the event trying
out some of the games

Some of the enthusiastic visitors
checking out the games.

The event attracted quite a crowd.

As Technical Coordinator my job was to ensure that all the equipment was working and set up correctly.

Our small mishap with the computer
 during Adam Graham's presentation.

Alan showing some of the visitors
his section of the exhibition.

The day went very well with only one minor issue with the talk from head of ANT Creative Adam Graham. During his talk on the similarities between videogames and films his computer lost audio. As a result of trying to correct this mishap all the presentations we had planned for the day were pushed back, meaning we finished later than we expected. However apart from this issue the were no real problems.

Planning The Event

Set up

We started planning our event about a month in advance to ensure when we came to the day we would have all the equipment required and we would have enough time to advertise the event.

Roles:

Vigneshwar Paleri –Event Manager

Charlie Roberson – Production Manager

Alan Ng – Marketing Executive

James Anderson – Technical Coordinator

Nathaniel Graham – Programme Coordinator

Budget:

We were given a budget of £100 to cover equipment, hiring venue and advertisement.

Location:

To reduce the costs of hiring out a hall or other venue we decided to try and hold the event at our school. Although this gave us more of the budget to spend on any advertisement such as posters and flyers, using the school as the venue meant that we were restricted to the dates we could hold the event.

Event Format:

The location we were given had a large hall with five rooms coming off it. We decided to base one of the rooms around each of the topics of our Gold Arts Awards with the main hall with general interactive art based reports and photographs of what we had been doing. My room was based around multiplayer gaming. However due to the lack of an internet connection I was unable to do any online gaming, instead I decided to show games such as; Portal 2 and LittleBigPlanet 2 and displayed some reports on the affects of multiplayer gaming. 

Alan designed our fliers and brochures.
This was our greatest dent into our budget.

Advertisement:

We decided to only have a invited audience of friends family and those who had helped us with our gold arts award. This meant that we only needed to advertise to a small group of people. We did this by sending out invites and flyers.